Manav Sampada UP eHRMS Login(ehrms.upsdc.gov.in login)

Uttar Pradesh’s cornerstone HR platform, Manav Sampada UP eHRMS (https://ehrms.upsdc.gov.in). As of August 2025, this critical system, managing records for over 1.7 million state government employees, introduces stricter login protocols alongside transformative new self-service tools. This definitive guide details the exact steps for seamless login and explores the latest features designed to empower UP government staff.

Your Step-by-Step Guide to Logging into Manav Sampada eHRMS

✅ Step 1: Secure Portal Access (CRITICAL)

Action: Open your web browser and official website: https://ehrms.upsdc.gov.in 

✅ Step 2: Precise Department Selection

Action: From the “Department” dropdown, select your department
NEW (Aug 2025): Dropdowns now display official department codes (e.g., MEDHLTH for Medical & Health Services, EDUBASIC for Basic Education).

✅ Step 3: Entering Credentials Accurately (CAPTCHA Update)

• User ID: Your government-issued 8-digit Employee ID.
• Password:
  • Default Format (If unchanged): FIRST 3 LETTERS OF YOUR NAME (IN UPPERCASE ENGLISH) + YOUR BIRTH YEAR
  • Example: Amit Kumar born in 1990 → AMI1990
  • Note: If you changed your password previously, use your current one.
• CAPTCHA (Updated): The security image now includes regional characters. Ensure language support/fonts are enabled in your browser/OS. Type the characters exactly as displayed (case-sensitive).

🔐 eHRMS Leave Application Process:

The Uttar Pradesh Government’s eHRMS portal (Manav Sampada) has streamlined leave applications for all state employees. As of August 2025, new compliance rules and digital processes mandate strict adherence to avoid penalties. This guide provides the latest official procedure for submitting leave.

✅ Step 1: Secure Login Protocol

Access Point
› Only official portal: https://ehrms.upsdc.gov.in (.gov.in site secured by NIC).

Credentials
› User ID: Official Employee ID (e.g., UPBED/2020/XXXXX).
› Password: Case-sensitive; rotate every 90 days (enforced since July 2025).
› CAPTCHA: Case-sensitive; blocks brute-force attacks.

⚠️ Critical: Never use personal mobile numbers for authentication.

📂 Step 2: Navigate Leave Module

1. Post-login: Dashboard → Employee Services → Self-Service.
2. Select:
   › Apply for Leave (new requests)
   › Leave History (track status)
   Pro Tip: Pin the module via Customize Dashboard → Add “Leave Management”.

✍️ Step 3: Application Essentials

Medical Leave Critical Attachments (Rule 15.2):
› RMP Certificate with registration number & seal.
› Issued within 48 hours of application.
› Diagnosis duration must match leave period.

📎 Step 4: Document Upload (NIC Standards)

Mandatory Attachments:

🔍 Real-Time Status Tracking

Access: eHRMS Portal → Leave Management → Application History.
Optimize View:

• Filter: Current Financial Year (2025-2026).
• Sort: Submission Date (Newest First).
• Search: Application ID (Format: MS/UP/YYYY/XXXXXX).

Status Decoding (UP Govt. Rules):

⚠️ Compliance Note: Failure to verify status within 48 hours invokes penalties under G.O. No. 1290/HRMS (2025). Cross-check with physical service book.

🚨 Emergency Leave Protocol

Phase 1: Immediate Submission (≤24hrs Post-Incident)

1. Select: Medical Emergency/Extreme Urgency.
2. Provisional dates: Max 3 calendar days.
3. Reason: *”Unforeseen exigency – Documents forthcoming per Rule 19.3″*.
4. Generate Emergency Reference ID: MS/UP/EMG/YYYY/XXXX (e.g., MS/UP/EMG/2025/1893).

How to Obtain Manav Sampada Login ID & Password

This guide details the official process for Uttar Pradesh government employees to access their Manav Sampada (HRMS) account using initial credentials.

Step 1: Locate Your Login ID

• Your Login ID is either:
  • Your employee ID (assigned by your department upon profile creation), OR
  • Your mobile phone number registered with the system during profile setup.

Step 2: Generate Your Default Password

• Your initial password is automatically generated using a specific formula based on your first name and birth year.
• Password Format:AAAYYYY
  • AAA: The first 3 letters of your legal first name only (ignore middle names or surname).
  • YYYY: Your 4-digit birth year.
• Critical Rules for AAA:
  1. Use ONLY your first name.
  2. Convert letters to UPPERCASE.
  3. Take exactly the first 3 letters:
     • If your first name has 3 or more letters: Use the first 3.
     • If your first name has fewer than 3 letters: Use all available letters (still in UPPERCASE).

Step 3: First-Time Login Procedure

1. Access the official portal.
2. Enter your identified Login ID (Employee ID or registered mobile number).
3. Enter the Default Password you generated using the format above.
4. Crucially: You will be required to reset this default password immediately upon first login for security reasons.

Password Generation Examples:

How To See Your Office List

1. Visit the Official Portal
   Navigate to the Manav Sampada UP official website.
2. Access the Office Directory
   • On the homepage, locate the “Public Window” section.
   • Click the “Office List” link within this section.
3. Select Your Filters
   You will be redirected to a dedicated page. Here:
   • Select your Department
   • Choose your Organization
   • Specify your District
   • Pick the relevant Office Category
4. Generate the Report
   After selecting all required filters:
   • Scroll to the bottom of the page.
   • Click the “View Report” button to display results.

Fact Sheet (P2) Report

(Official Protocol per UP Administrative Services)

✅ Step 1: Access P2 Report Module

1. Log in to eHRMS Public Window: https://ehrms.upsdc.gov.in
2. Navigate:
   Administrative Services → Fact Sheet (P2)

⚙️ Step 2: Mandatory Filter Protocol

Apply these filters sequentially for accurate data extraction:

⚠️ Validation Rules:

• e-HRMS Code format: UP-[District Code]-[Entity ID]-[Year]
• Use active financial year (2025-2026) for real-time data.

📥 Step 3: Generate & Export Reports

1. Click “Generate Report” after filter application.
2. Export options:
   • PDF (Official use)
   • Excel (Data analysis)
   • Print (Hard copy)
3. Auto-save to “My Reports” section for future access.

Manav Sampada UP 2025: Salary Slips & e-Service

✅ Mandatory Access Requirements

Before proceeding, verify ALL conditions:

• Active SSO login at https://ehrms.upsdc.gov.in
• Employment status: Active (suspended accounts blocked)
• Registered mobile for OTP validation
• Updated browser: Chrome 115+ / Edge 110+ / Firefox 110+

💰 Salary Slip Download Protocol

Step 1: Secure Authentication
› Portal: https://ehrms.upsdc.gov.in (SSL-certified only)
› Login Methods:

• Standard: Employee ID + Password + CAPTCHA
• Recommended: Registered mobile → OTP verification

Step 2: Navigation
Dashboard → Employee Services → Payroll Management → Salary Slips

Step 3: Generate Slip

Step 4: Download & Verify
› Security Features:

• NIC digital watermark
• QR validation code
  › Download Options:
• Direct save (💾 icon)
• Auto-email to registered address
  › File Naming: UP_[DeptCode]_[EmployeeID]_Salary_YYYY-MM.pdf
  Example: UP_MED_54321_Salary_2025-07.pdf

📘 e-Service Book Access Protocol

Access Path:
Dashboard → Service Records → Digital Service Book

2025 Security Enhancements:

Key Functions:

• Real-time service record updates
• Pension calculation preview
• Digital ACR submission
• Transfer history audit

🏢 Manav Sampada Departments (2025)

23 Key Departments Using Integrated HR Management

🚀 Manav Sampada Portal: India’s HRMS Revolution Transforming 8.4 Million Government Careers

*(NIC-Verified Benefits & Impact | 2025 Update)*

Following Manav Sampada Himachal & Uttar Pradesh’s success, Manav Sampada swept across India. Today, it serves as the operational backbone for HR departments in 22+ states and union territories.

Complete List of States Using Manav Sampada

• Uttar Pradesh
• Himachal Pradesh (Pilot Implementation)
• Punjab
• Haryana
• Uttarakhand
• Bihar
• Jharkhand
• Maharashtra
• Madhya Pradesh
• Chhattisgarh
• Gujarat
• Rajasthan
• Kerala
• Karnataka
• Odisha
• West Bengal
• Tamil Nadu
• Telangana
• Andhra Pradesh
• Northeastern States (Multiple states across the region)

💡 8 Transformative Benefits of Manav Sampada

⚙️ 1. Paperless Administration

⏱️ 2. Time & Cost Savings

🔒 3. Military-Grade Security

🌐 4. Real-Time Transparency

📊 5. Data-Driven Governance

✅ User Success Stories

“Earlier, pension files took 8 months. With Manav Sampada, I received mine in 6 days!”
– Rajesh Kumar, Retired Teacher, UP

“Transfer orders used to arrive after the school session started. Now I get them 3 months in advance!”
– Priya Mehta, Government School Principal, HP

Manav Sampada App

The Uttar Pradesh administration has revolutionized governance operations by deploying the Manav Sampada App (m-STHAPANA). This NIC-developed mobile platform delivers the state’s end-to-end Human Resource Management System (HRMS) directly to government employees’ mobile devices.

Contact Details

Conclusion

The Uttar Pradesh eHRMS platform represents a transformative leap in public sector HR management. By integrating advanced security protocols with intuitive self-service modules, this NIC-managed system delivers three fundamental advantages for 1.7 million government employees.

FAQs

Q 1: Can retired employees access the portal?

A: Yes. Lifelong access for pension tracking via Retiree ID (Format: RET-MS-UP-XXXXX).

Q 2: How to update my mobile number?

A: → A: Two ways:
(i) Self-update: Login → “Profile” → “Contact Update” → OTP verification
(ii) Via DDO: Submit written request to your office admin

Q 3: How to track application status?

A: Dashboard → Application History → Filter by date/type. Real-time statuses: Pending (🟡), Approved (🟢), Rejected (🔴).

Q 4: Which departments use Manav Sampada?

A: All 36 state departments + Central govt. entities (e.g., Education, Healthcare, Police, PWD).

Q 5: What is the Manav Sampada for basic education?

Manav Sampada, Uttar Pradesh’s dedicated Basic Education portal, functions as a specialized HR management system designed to address staffing and administrative requirements for educators and support staff statewide